Scanning and capture
Empower your organisation with a seamless transition from paper to digital.
Why add scanning and capture to a business solution?
Streamlining document workflows is crucial in today’s fast-paced business environment. Scanning and capture solutions bridge the gap between traditional paper documents and modern digital systems, offering a powerful foundation for document management.
The benefits of scanning and capture in modern businesses
Enhanced productivity
Automate document workflows with easy to use and configure capture solutions. To help free up employee time for strategic tasks.
Improved accessibility
With cloud-based storage, you can access essential files from anywhere, anytime. This will promote teamwork and information exchange across teams and departments.
Increased security
Protect sensitive information with encrypted documents and controlled access. Enforce user permissions and audit trails to ensure robust data security.
Simplified compliance
Ensure adherence to industry regulations and simplify audit processes. Electronically store and manage documents for easy retrieval, fostering compliance and peace of mind.
Reduced costs
Scanning and capture solutions promote a paperless environment, saving your business money. Integrating with print management systems further optimises print costs.
Streamlined Print Management
Automating print workflows directly from MFPs reduces the burden on your IT team. User authentication ensures secure access and prevents unauthorised printing.
How can scanning and capture technology complement existing infrastructure?
Integration with cloud services
Effortlessly connect your scanning and capture solution to popular cloud storage platforms like Google Drive, Dropbox, and Microsoft OneDrive. Streamline document storage and accessibility for a truly collaborative work environment.
Workflow automation
Automate repetitive tasks associated with document capture. For enhanced efficiency, pre-defined workflows can streamline processes like document routing, approval chains, and automatic data extraction.
Universal capture
Digitise and manage your documents with ease using user-friendly apps. Capture documents from scanners, printers, email and mobile devices. Keep track of all your important paperwork in one place, making it easier to find and organise when you need it.
Print Management integration
Integrate your scanning and capture solution with your existing print management system. Streamline document scanning directly from MFPs, eliminating the need for manual printing and scanning workflows. User authentication and access controls can be enforced, ensuring secure document capture directly at the point of origin.
What can your customers do with scanning and capture solutions?
GlobalCapture
Capture automation
Convert any document type - scans, emails, faxes - into a searchable digital format and organise it. You can also bring in data from an MFP for a seamless workflow.
GlobalAction
Process management
Automate actions based on scanned document content analysis. Send notifications or trigger approvals workflows to improve business efficiency.
GlobalForms
Web forms
Create web forms that capture data for indexing and automation. They can be used in Sales Orders, Application Forms, Registrations, Time Sheets and more
GlobalSearch
File search
Efficiently manage your data by simplifying capture, retrieval, and distribution, and access documents from any browser. Top-of-the-range security policies ensure data protection.
Learn more about Document Management Solutions
Webinar: Evolving, digitising and automating print!
Webinar: How ECM can work to make businesses more efficient and secure
Webinar: Using PaperCut to scan directly into Square 9's DMS
